Use this checklist to help suppliers quote the same scope. Attach a drawing, product schedule or bill of materials when text alone does not fully describe the requirement.
Product and technical specification
- Product form: coil, clad plate, pipe, fitting or other
- Grade, applicable standard and edition
- Dimensions, tolerances, finish and edge or connection details
- Intended application and service conditions
- Mandatory inspection, traceability, certificates and approvals
Commercial and logistics details
- Quantity and packaging requirements
- Delivery country, city or port and requested delivery term
- Target shipment window and partial shipment acceptability
- Required shipping and customs documents
- Quotation validity, payment conditions and named seller/exporter
Ask suppliers to identify exceptions
Request a line-by-line offer that states included specifications, deviations, assumptions, lead time and document scope. Ask the supplier to confirm current availability for the exact grade and dimensions. Compare offers only after exceptions have been recorded.
Download-ready enquiry outline
Subject: RFQ – [product / grade] – [quantity] – [destination]. Include a table with item number, product, grade, standard, dimensions, quantity, application, inspection documents and notes. Add the buyer company name and a contact person for technical clarifications.